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Administrative Assistant - Sales Job in Chicago, IL 60664

Title :

Administrative Assistant - Sales

Company :

Freeman

Location :

Chicago, IL 60664

Date Acquired : 10/11/2019 10:39:43 PM
Date Updated : 11/6/2019 10:57:32 PM
Were a global company of thinkers, designers, and doers. Freeman partners with our clients to build a connection with their customers by creating brand experiences that are seamless, innovative, and immersive. From strategy, creative, and digital to logistics and event technology, our teams place the client at the center, helping them connect to people in meaningful and personal ways. What makes us unique is our collaborative culture, intuitive knowledge, global perspective, and personalized approach developed from our 90-year legacy as an industry leader. Freeman connects people to a universe of opportunities that create a spark, build understanding, and inspire action.

**SUMMARY**

Freeman is seeking a Sales Administrative Assistant to administers programs, processes, and projects specific to the Brand Experience Group. Tasks and projects include: sales activity, projected revenue, and projected gross margin, sales reports showing results for account P&L. This person will produce standard and ad-hoc reports and presentations at the request of the sales and/or executive management teams. This position will also assist with budgets, travel, record keeping, expense reporting, purchasing, etc as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

+ Maintain sales database (Salesforce) and ERP interface used to track sales activity, project revenue and gross margin, report actual revenue and gross margin and provide various sales/financial reporting functions.

+ Responsible for the validating and auditing all output from the Salesforce database, analyzing actual results relative to budgeted results, and maintaining Salesforce results including pipelines, dashboards, sales forecasts against actual, close ratios, and monthly, quarterly and year-end analysis while ensuring data integrity.

+ IO/Job Number tracking for overall portfolio including Workfront maintenance and reporting.

+ Responsible for financial sales reports and performance tracking reports which are provided to sales management on a monthly, quarterly and annual basis.

+ Produce standard and ad-hoc reports and presentations at the request of the sales and/or executive management teams.

+ Provide recurring analysis and evaluation of the internal workflow processes.

+ Additional duties include:

+ Maintains highly confidential and highly sensitive information and files, correspondence and records.

+ Implements processes to maintain accurate data and information in Salesforce.com.

+ Prepares routine and complex correspondence, reports, and presentations using the most advanced office technology including word processing, graphics, and spreadsheets.

+ Ensures projects are completed timely and accurately. Evaluates and reports progress to team members.

+ Researches, analyzes, and compiles data and figures for presentations.

+ Maintains department schedules, calendars, and appointments and coordinates arrangements for meetings, conferences and travel.

+ Prepares agendas, reserves and prepares facilities, and records meeting minutes.

+ Organizes and expedites work as required by assigned personnel.

+ Performs other duties as assigned.

**EDUCATION and/or EXPERIENCE**

+ Bachelors degree in Finance, Accounting, Business Administration or related field is strongly preferred.

+ At least 2-3 years of analysis/reporting experience in a Sales environment, working with excel and access databases and developing financial and sales reports on a spectrum of sales is preferable.

At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.